Best Payroll Software for Small Businesses

Consider factors such as different pay schedules, multiple locations or subsidiaries, complex deductions, benefits administration, and contractor payments. Similarly to Zenefits, Xero is a much more comprehensive system than just payroll. The payroll feature is an optional add-on costing $10 per month except for the Ultimate plan, which covers up to 5 people and then $1 for each person thereafter. Founded in New Zealand in 2006, Xero has become globally recognized as a business management platform that covers accounting, invoicing, project tracking, reporting, and more. Running payroll manually leaves a lot of room for error, which can lead to hefty fines from the IRS. This is why so many businesses prefer to outsource payroll, but that can get expensive.

  • For example, save time, track money, and get important insights using a plan that’s right for you.
  • QuickBooks Payroll also partners with SimplyInsured to offer health insurance benefits.
  • If you don’t have one, you will need to apply for one through the IRS before doing payroll yourself.
  • It is best to contact OysterHR directly to get accurate pricing information tailored to your organization’s needs.
  • One good example of this is Alight Solutions, a payroll tech provider that launched a virtual assistant called Eloise.
  • Every payroll service review is based on rigorous reporting by our team of expert writers and editors with extensive knowledge of small business products.

Ready Pay by ePayroll offers many standard features, including compliance management and general ledger integration. Suitable for small business accounting, AccountEdge Pro provides many standard functionalities, plus chat support, but lacks time-tracking Innovation Startup Accounting Training and mobile integrations. For help choosing the best payroll software for your business, read our step-by-step guide on how to choose payroll software. Preference was given to software with built-in basic payroll reports and customization options.

Best Payroll Services of 2023

It used to be the case that payroll software was downloaded and run from the office, with pay slips printed out for employees to reference. ADP is the biggest name in the world of PEOs, or professional employer organizations. But if your business isn’t big enough to warrant a PEO, RUN Powered by ADP distills ADP’s decades of HR expertise into an easy online payroll service with thorough HR add-ons. There are fewer offline payroll options all the time, but check out the App Store to see what’s available.

BambooHR’s payroll software includes most standard payroll features and makes it easy to manage data and run payroll. However, the software is only suitable for paying U.S.-based employees. To create our rankings we reviewed more than 70 different payroll software providers, looking at features, pricing, and customer reviews. Ultimately, we chose Gusto as our top pick because it offers a plethora of features at a very affordable price. For contractor-only businesses with a handful of workers and only need direct deposit payments, we recommend QuickBooks Payroll’s contractor payments plan, as it is more affordable. QuickBooks will charge you $15 monthly for 20 workers (plus $2 for each additional worker), whereas Square will bill you $6 per contractor monthly.

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It also provides a slick, straightforward dashboard that you can use to evaluate data, manage employees, pay salaries and alter employee benefits. Reader Offer – 3 months free trial

Paychex provides a full range of full HR solutions for business, to cover the entire employee lifecycle, including Payroll. It covers everything from recruitment to onboarding, payroll and benefits, as well as development and training.

Best Payroll Software for Small Businesses

In addition to three full-service payroll plans that help users manage their payroll entirely online, it has payroll products for specific niches like accounting firms. Some payroll companies have other HR, benefits administration, compliance and accounting products or fee-based add-on options. Since most payroll solutions integrate with time-tracking and accounting software, business owners can reduce manual data entry by syncing payroll ledgers and attendance information. Moreover, the best payroll services provide employee self-service (ESS) portals, which give staff access to pay stubs and end-of-year tax forms.

Gusto is the best overall payroll software provider for small businesses

If you’re making payments in multiple currencies, you’ll always get the real mid-market exchange rate and there’s just a low, transparent fee to convert between currencies, so there’s no surprises. You’ll need to do some calculations for each employee to determine what to pay them and what to withhold for payroll tax purposes. This website is using a security service to protect itself from online attacks.

Justworks didn’t show up in a lot of our buyer’s guides mainly because of its price and the type of service it provides. It’s a PEO that acts as a co-employer that handles your day-to-day HR, payroll, and benefits administration tasks. Payroll software could have helped the company avoid this costly penalty by using calculation and compliance engines to compute the correct overtime pay and tax withholding amounts. These tools update automatically to the latest state and federal regulations to ensure accurate payroll and legal compliance. Incorrect payroll management can lead to tax penalties, litigation, reputational damage and lost talent. For example, SHRM reported on a $13.2 million award to Alabama steelworkers who weren’t paid the correct overtime amounts, a policy that violated the fair labor standards act (FLSA).


For example, payroll clients can contact Wave via email and live chat, whereas QuickBooks Payroll offers live chat, callbacks or a toll-free phone number. Gusto’s Contractor-only plan is $35 monthly plus $6 per contractor, but Gusto waives the subscription fee for the first six months. QuickBooks and Gusto support end-of-year 1099s but QuickBooks offers next-day direct deposit, whereas Gusto’s direct deposit take four days. One of Rippling’s biggest strengths is its abundance of features and add-ons that make it a strong payroll software provider. It’s powerful, easy to use, and integrates with hundreds of third-party apps.